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The University of Oklahoma Human Resources Website

Flexible Spending Accounts

The University offers two types of Flexible Spending Accounts (FSA): a Health Care Account and a Dependent Day Care Account.

FSA Resources

Health Care Reimbursement Account

The Health Care Reimbursement Account allows you to pay for related expenses using pre-tax dollars. For the Health Care Account, this includes many health care expenses not covered by your medical and dental plans, such as payments you make for the diagnosis, cure, treatment or prevention of disease, as well as medicines and drugs that require a prescription.

Upon enrollment, you elect an amount to be withheld from your paycheck before federal, state, and Social Security taxes are withheld. That amount is deducted from your pay in equal installments throughout the upcoming calendar year if you enroll during the open enrollment period in the fall.

Dependent Day Care Account

The Dependent Care Account allows employees who need custodial care for an eligible dependent so the employee and spouse can work (or go to school full-time). This includes expenses for eligible dependent children (up to age 13) and may apply to a spouse or parent who resides with you and is physically or mentally incapable of self care. Care for eligible dependents may be provided inside your home or at a day care center or family day care.

Upon enrollment, you elect an amount to be withheld from your paycheck before federal, state, and Social Security taxes are withheld. That amount is deducted from your pay in equal installments throughout the upcoming calendar year if you enroll during the open enrollment period in the fall or throughout the remainder of the calendar year if you enroll mid year.

Submitting Expenses

Most claims forms are handled through Aetna’s “streamlining”  process. Medical, Dental and Pharmacy claims are reimbursed without the employee filing a paper claim. Paper claims for services like eyeglasses or over-the-counter medications should be mailed or faxed.

If you enrolled in a Health Care Reimbursement Account, you may file claims for expenses incurred from the beginning of participation in the plan thru March 15 of the following year.

If you enrolled in a Dependent Day Care Account for 2008, you have 30 days after the last day of the calendar year to file claims.

Participation in the University's FSAs requires re-enrollment during Open Enrollment period. Each year, the IRS requires that if you do not use your full balance for expenses incurred by the end of the claim period, you will lose the unused portion.