The University of Oklahoma Staff Handbook

Staff Handbook also available as a download in Word or PDF format.
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NOTE: While every effort is made to present the key elements of these references accurately, the actual text of the policy, procedure or law is to be consulted as the authoritative source of information. Copies of these documents are available for review in the offices of Human Resources. Policies contained in this handbook have been approved by the president and/or the Board of Regents of the University of Oklahoma, effective September 1995. The information contained in this handbook is current only at the time of publication and may change from time to time by action of appropriate segments of the institution.

0.0 PREFACE

1.0 THE UNIVERSITY: HISTORY AND INTRODUCTION

2.0 UNIVERSITY GOVERNMENT AND ADMINISTRATION

2.1 Oklahoma State Regents For Higher Education
2.2 The University of Oklahoma Regents
2.3 Administrative Organization
2.4 President
2.5 Staff Governance Organizations
2.6 Councils and Committees

3.0 STAFF EMPLOYMENT POLICIES

3.1 Staff Employees
3.2 Benefits Designation
3.3 Hiring New Staff Employees

3.3.1 Hiring Policies
3.3.2 Definitions
3.3.3 Promotions and Transfers
3.3.4 Testing

3.4 Benefits Eligibility
3.5 Probationary Period
3.6 Reemployment
3.7 Termination of Employment
3.8 Reduction In Work Force
3.9 Compensation
3.10 Work Schedules

3.10.1 Flexible Scheduling

3.11 Leaves of Absence With Pay

3.11.1 Paid Leave and Extended Sick Leave Policy
3.11.2 Holidays
3.11.3 Jury Duty
3.11.4 Voting
3.11.5 Military Leave
3.11.6 Reemployment Rights
3.11.7Returning From Leave
3.11.8 Funeral Leave
3.11.9 Emergency Leave
3.11.10 Administrative Leave
3.11.11 Disciplinary Leave
3.11.12 Shared Leave Policy

3.12 Leaves Without Pay

3.12.1 Personal
3.12.2 Interim Family and Medical Leave Policy

3.13 Staff Policies: Authority and Administration
3.14 Access To Personnel File Policy
3.15 Patent Policy
3.16 Copyright Policy
3.17 Transfers Between Campuses
3.18 Service Credit Transfer
3.19 Governance Activities
3.20 Training and Development
3.21 Performance Evaluation
3.22 Positive Discipline
3.23 Staff Grievance Procedure
3.24 Driver's License Policy

4.0 PAY AND BENEFITS

4.1 Retirement

4.1.1 Programs Available
4.1.2 Social Security (FICA)
4.1.3 Teachers' Retirement System Of Oklahoma
4.1.4 Defined Contribution Plan
4.1.5 Phased Retirement
4.1.6 Retirees Returning To Work

4.2 Insurance Benefits

4.2.1 Liability Insurance
4.2.2 Personal Vehicle Use
4.2.3 Leased/Rented Vehicles

4.3 Pay

4.3.1 Overtime
4.3.2 Compensatory Time

4.4 Supplemental Retirement Option
4.5 Income Tax Withholding
4.6 Enrollment of Faculty and Staff In University Courses
4.7 Identification Card
4.8 Breaks

5.0 GENERAL POLICIES

5.1 Loyalty Oath
5.2 Nepotism
5.3 Outside Employment and Extra Compensation Within The University, Norman Campus
5.4 Extra Compensation as Adjunct or Other Special Faculty
5.5 Contacts with Reporters
5.6 Advertising and Educational Information
5.7 University Seal and Coat of Arms
5.8 Parking Regulations
5.9 Use of State Vehicles For Private Purposes
5.10 Travel Reimbursement
5.11 Candidacy For Political Office
5.12 Keys
5.13 Fund Raising
5.14 Employee Assistance Program
5.15 Smoking In Public Places
5.16 Communication With State Officials
5.17 Conflicts of Interest Policy
5.18 Policy on Prevention of Alcohol Abuse and Drug Use
5.19 Racial and Ethnic Harassment Policy
5.20 Sexual Harassment/Assault Policy
5.21 Consensual Sexual Relationships Policy
5.22 Discrimination Policy (Other Than Sexual or Racial/Ethnic Harassment)
5.23 Reasonable Accommodation Policy
5.24 Grievance Procedure for: Discrim., Sex. Harassment/Assault, Consensual Sexual Rel. or Racial/Ethnic
5.25 University Ombuds Service
5.26 Communicable Disease Policy
5.27 Bright Idea Suggestion Program
5.28Employee Financial Obligations
5.29 Health and Safety Policy
5.30 Bicycle Policy