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The University of Oklahoma Human Resources Website

Staff Performance Evaluation Procedure

The University of Oklahoma's performance evaluation and employee development system is designed to:

  • Encourage communication between employee and supervisor
  • Assess past goal achievement and levels of performance
  • Assist employee and supervisor in identifying future performance goals and objectives
  • Serve as a basis for professional development planning.
What How

Step 1

Schedule Performance Discussion

Supervisor schedules the performance discussion. Allow adequate time for preparation, performance review and the feedback session.

Last minute evaluations may result in ineffective reviews.

Step 2

Gather Pertinent Data

Supervisor and employee review performance data.

 

Step 3

Conduct The Performance Discussion

Discuss the following topics during the meeting; the supervisor or employee may agree to discuss other topics as well:

  • Review goals agreed upon at previous performance discussions.
  • Review developmental activities that have occurred since the previous performance discussion.
  • Comparison and discussion of current (within this evaluation year) evaluation forms completed by employee and supervisor.
  • Planning goals and employee development for the next evaluation period.

Step 4

Obtain Appropriate Signatures

The supervisor will forward the completed evaluation forms and any other documents to the department head for review, comment, and signature.The evaluation documents must be signed and dated by

  1. the supervisor
  2. the employee
  3. the department head

Step 5

File Paperwork

Copies of the documents will be made for the supervisor and employee's records for future use. Originals are maintained in the employee’s departmental file.

Step 6

Send Summary Report to HR

The original Staff Performance Evaluation Summary Report is the only document that needs to be sent to the Office of Human Resources.