Reporting Time Off Due to Weather Closure

Benefits eligible employees, except those assigned to certain federal grants and contracts, who missed scheduled work time because of the University closure beginning Monday, January 26 at 1:30 pm and continuing through Wednesday, January 28, should report their absence as “Administrative Leave” with pay when reporting attendance.

Employees who are not benefit eligible – student employees, temporary employees, and part-time employees appointed at less than .50FTE – are paid only for time worked and are not eligible for administrative leave. Staff assigned to certain grants and contracts are not eligible for “Administrative Leave”. If you have questions regarding eligibility to utilize “Administrative Leave” to cover an absence, please check with your administrative manager or payroll coordinator. Administrative leave is considered to be unscheduled and therefore is not considered in determining eligibility for overtime pay for nonexempt hourly employees.

If an employee had scheduled time off in advance of the closure, the time should not be changed to “Administrative Leave”. An employee scheduled to be on paid leave, including FMLA and extended sick leave, for January 26 through January 28 for example, should continue to report their absence as “Paid Leave”, and should not have their absence changed to “Administrative Leave”.

Certain employees called in to work during the University closure may be eligible for special pay or compensatory time off for hours actually worked. Department heads should establish consistent guidelines for granting additional compensation or compensatory time off in lieu of additional pay for non-essential employees within their department who worked during the closure. Any special pay or time off proposals should be approved by the appropriate vice president.
HSC NOTE: Clinical staff should contact their manager regarding reporting of time worked.

Please contact Human Resources or Payroll if you have questions.