Required Training

Required training at the University of Oklahoma should be completed as described below. Please check with your supervisor about the requirements for your role. Tulsa employees should look at training requirements based on their program.

Required Training By Campus Tabs

Norman Programs

Please click on each type of training below to learn more about what is required.


Required for All Employees

Sexual Harassment and Discrimination Awareness (Title IX)

Who Needs It:
All new and current employees (students, temporary, part-time, and full-time) must complete the training within the first 30 days of employment and then again every 2 years.

How to Take It:
When it's time for you to take this training, you will receive an email from the OnPoint Learning Management System which includes instructions and a link to this one-hour online training. No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]". You may also log in directly to the OnPoint LMS and click on "Take Required Training."

General Safety/Hazard Communication

Who Needs It:
All employees must complete General Safety/Hazard Communication annually. Employees in certain roles (such as lab techs, nurses, safety officers, and more) should check with their supervisor to determine additional environmental safety training requirements.

How to Take It: 
When it's time for you to take this training, you will receive an email from the OnPoint Learning Management System which includes instructions and a link to this one-hour online training. No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]". You may also log in directly to the OnPoint LMS and click on "Take Required Training."

For more information, contact the Environmental Health and Safety Office (EHSO) at (405) 271-3000.

Sooner Fire Safety

Description: In the event of a fire, every second counts. Knowing how to operate a fire extinguisher and where to find help can mean the difference between life and death. To ensure that all OU employees know these important life-saving procedures and to comply with federal regulations, employees are required to complete the updated Fire Safety training each year.

How to Take It: When it's time for you to take this training, you will receive an email from the OnPoint Learning Management System (LMS) which includes instructions and a link to the short, 15-minute online training. No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]". You may also log in directly to the OnPoint LMS and click on "Take Required Training."

Questions: Contact the Fire Marshal offices in Norman (fire@ou.edu).

Diversity, Equity, and Inclusion Training

Who Needs It:
Starting in the fall of 2020 all employees will take 2 online training courses in Diversity, Equity, and Inclusion: Diversity, Equity, and Inclusion in the Modern Workplace and Managing Bias. These courses will be required every 3 years.

How to Take It:
When it's time for you to take this training, you will receive an email from the OnPoint Learning Management System which includes instructions and a link to online training. No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]". You may also log in directly to the OnPoint LMS and click on "Take Required Training."

Standards of Conduct

Who Needs It: This is a one-time requirement for all full-time employees

When to Take It: Within first 60 days of employment

How to Take It: Self-enroll at http://onpoint.ou.edu. Login and click on the “Library” tab at the top of the page and choose Standards of Conduct from the list of courses. This course is not automatically assigned at this time.


Required for Employees in Certain Roles

HIPAA Privacy and Security

The Health Insurance Portability and Accountability Act of 1996 (HIPAA) protects patient and research participant health information and informs patients and participants of their rights with respect to the Protected Health Information (PHI).

Who Needs It:

All workforce members (employees, trainees, and volunteers) at the locations listed below must take the online HIPAA Privacy and Security training within 5 days of employment, enrollment, or appointment. Health Care Component managers must also provide a written or oral review of their specific HIPAA Policies and procedures relevant to the employee’s duties prior to giving the employees physical or electronic access to PHI. The online HIPAA Privacy and Security training must also be taken annually. 

Temporary employees and Volunteers are required to take online HIPAA Privacy and Security training if they will be volunteering for five days or more, regardless of whether the days are consecutive. Departments are required to provide personal HIPAA training to individuals who will provide services for fewer than five days before giving the individual physical or electronic access to PHI.

  • Goddard Health Center (OU Health Services and University Counseling Center)
  • Athletic Department (PROS and Center for Athletic Medicine)
  • Office of Legal Counsel and University Collections
  • Internal Auditing
  • Financial Services
  • Human Research Participant Protection Program/IRB
  • Researchers and staff performing human subjects research that the IRB has indicated requires a HIPPA Authorization or HIPPA Waiver form
  • Information Technology
  • Printing Services
  • Waste Management
  • Human Resources (Benefits)
  • Others as may be required

How to Take It: Log in with your OU username and password on the HIPAA Online Training site. If you don't have access to the training, ask your supervisor about it.

Environmental Health and Safety

Who Needs It:

Supervisors or payroll coordinators will assign the once-yearly safety training below to employees based on job duties and work environment. Training assignments are submitted through the PeopleSoft ePAF system. Contact Payroll and Employee Services about how to assign the safety training. Contact the Environmental Health & Safety Office about training content or requirements.

When to Take It:

Training is required once a year. When it's time for you to take one of the  online courses, you will receive an email from the OnPoint Learning Management System (LMS) which includes instructions and a link to access the online training. You may also log in directly to the OnPoint LMS and click on "Take Required Training." No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]".

  • Bloodborne Pathogens: Job duties include the reasonable anticipation of exposure to human blood, tissue or cell lines.
  • Tuberculosis: Job duties include patient care, working in a patient care setting or participation in the TB Skin Testing Program. 
  • Laboratory Safety: Job duties include the work or the supervision of work in a laboratory setting. 
  • DOT Shipping*: Job duties include the shipment of biological materials.
  • First Responder:  Police, Fire, Facilities Management, some Site Support and others as determined
  • Biosafety Training:  Employees working with all basic and clinical research activities involving recombinant and synthetic nucleic acid molecule, gene transfers, microorganisms, viruses and biological toxins.  This includes anyone that is working in a laboratory where these activities take place.

*DOT Shipping training is required every three years. 

Foundations in Management

Foundations in Management (FIM) is a 2-day training program for managers/supervisors on the Norman campus. Learning objectives include: OU policies and procedures, and employment law components. Classes are interactive and include audiovisual, simulation, and case study designs.

Who Needs It: Within the first six months a newly hired, reclassified, or transferred supervisor, manager, or administrative staff member who is responsible for supervising one or more employees, is obligated to complete the FIM - Policy and Procedure training program. 

How to Take It: To enroll, please go to the Training Calendar, find the next available session, and enroll with your OU username and password.

Family Educational Rights and Privacy Act (FERPA)

Who Needs It: FERPA training is recommended for all employees whose job duties require that they regularly handle or review education records. Education records are defined as any student record that is maintained by the university.

When to Take It: FERPA training should be completed within the first 30 days of employment or before an employee can be given access to any student record systems including Banner and Cognos. This training should be successfully completed every 24 months after the initial FERPA training.

How To Take It: When it's time for you to take this training, you will receive an email from OnPoint Learning Management System which includes instructions and a link to this 30-minute online training. No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [noreply@sumtotalsystems.com]". You may also log in directly to the OnPoint LMS and click on "Take Required Training."

Red Flag Compliance and Awareness

The University of Oklahoma complies with federal Red Flag regulations. The following links increase awareness of risks to individuals and describe OU's responses to any Red Flag issue.

University of Oklahoma, Police Department and Identity Theft:

University of Oklahoma, Information Technology
and Identity Theft:

University of Oklahoma, Information Technology and
Pay Card Industry (PCI) Compliance:

PCI Traning is assigned on an as-needed basis. If your position or duties require you to have a PCI card, it will be assigned to you through the Online Learning Management System.

Federal regulators of financial institutions and the Federal Trade Commission, 72 Fed. Reg. 63717 (November 9, 2007) published Red Flag regulations which require each financial institution or creditor that offers or maintains one or more covered accounts to develop and implement a "written Identify Theft prevention program" designed to detect, prevent and mitigate identify theft in connection with the opening of a covered account or any existing covered account.

Campus Security Authority Training

Who Needs It:
A Campus Security Authority is an official of an institution who has significant responsibility for student and campus activities, including, but not limited to, campus police and campus security, individuals responsible for monitoring entrances into institutional buildings and/or property, individuals or organizations specified as a place where students and employees should report criminal offenses, student housing, student discipline, and campus judicial proceedings." For example, a dean of students who oversees student housing, a student center, or student extra-curricular activities, has significant responsibility for student and campus activities. Similarly, a director of athletics, a team coach, and a faculty advisor to a student group also have significant responsibility for student and campus activities. A single teaching faculty member is unlikely to have significant responsibility for student and campus activities, except when serving as an advisor to a student group or traveling on a university-sponsored overnight trip with students. A physician in a campus health center or a professional counselor in a counseling center whose only responsibility is to provide care to students is unlikely to have significant responsibility for student and campus activities. Clerical staff are unlikely to have significant responsibility for student and campus activities.

When to Take It:
Training is required once a year. When it's time for you to take the courses, you will receive an email from the OnPoint Learning Management System (LMS) which includes instructions and a link to access the online training. You may also log in directly to the OnPoint LMS and click on "Take Required Training." No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]".  Employees who need this training, should have it designated by their departmental payroll coordinator in PeopleSoft.

HSC Programs

Please click on each type of training below to learn more about what is required.


Required for All HSC Employees

HIPAA Privacy and Security

The Health Insurance Portability and Accountability Act of 1996 (HIPAA) protects patient health information and informs patients of their rights with respect to the Protected Health Information (PHI).

Who Needs It:

All OUHSC and OU-Tulsa HSC workforce members (employees, trainees, students, and volunteers) must take online HIPAA Privacy and Security training within 5 days of employment, enrollment, or appointment. Health Care Component managers must also provide a written or oral review of their specific HIPAA Policies and procedures relevant to the employee's duties prior to giving the employees physical or electronic access to PHI. The online HIPAA Privacy and Security training must be taken annually (electronic reminders will be generated for OUHSC employees).

Temporary employees and Volunteers are required to take the online HIPAA Privacy and Security training if they will be volunteering for five days or more, regardless of whether the days are consecutive. Departments are required to provide department-specific HIPAA training to individuals who will provide services for fewer than five days before giving the individual physical or electronic access to PHI.

  • NOTE: Employees and volunteers in areas where computers are not provided or available, such as Site Support or General Services, may take printed versions of the HIPPA training materials and/or attend in-person training annually in place of the online training, at the discretion and direction of their manager.

How to Take It: Log in with your HSC username on the HIPAA Online Training site.

Sexual Harassment and Discrimination Awareness (Title IX)

Who Needs It:
All new and current employees (students, temporary, part-time, and full-time) must complete the training within the first 30 days of employment and then again every 2 years.

How to Take It:
When it's time for you to take this training, you will receive an email from the OnPoint Learning Management System which includes instructions and a link to this one-hour online training. No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]". You may also log in directly to the OnPoint LMS and click on "Take Required Training."

General Safety/Hazard Communication

Who Needs It:
All employees must complete General Safety/Hazard Communication annually. Employees in certain roles (such as lab techs, nurses, safety officers, and more) should check with their supervisor to determine additional environmental safety training requirements.

How to Take It: 
When it's time for you to take this training, you will receive an email from the OnPoint Learning Management System which includes instructions and a link to this one-hour online training. No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]". You may also log in directly to the OnPoint LMS and click on "Take Required Training."

For more information, contact the Environmental Health and Safety Office (EHSO) at (405) 271-3000.

Sooner Fire Safety

Description: In the event of a fire, every second counts. Knowing how to operate a fire extinguisher and where to find help can mean the difference between life and death. To ensure that all OU employees know these important life-saving procedures and to comply with federal regulations, employees are required to complete the updated Fire Safety training each year.

How to Take It: When it's time for you to take this training, you will receive an email from the OnPoint Learning Management System which includes instructions and a link to the short, 15-minute online training. No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]". You may also log in directly to the OnPoint LMS and click on "Take Required Training."

Questions: Contact the Fire Marshal offices at HSC (fire-marshal@ouhsc.edu).

Diversity, Equity, and Inclusion Training

Who Needs It:
Starting in the fall of 2020 all employees will take 2 online training courses in Diversity, Equity, and Inclusion: Diversity, Equity, and Inclusion in the Modern Workplace and Managing Bias. These courses will be required every 3 years.

How to Take It:
When it's time for you to take this training, you will receive an email from the OnPoint Learning Management System which includes instructions and a link to online training. No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]". You may also log in directly to the OnPoint LMS and click on "Take Required Training."

Standards of Conduct

Who Needs It: This is a one-time requirement for all full-time employees

When to Take It: Within first 60 days of employment

How to Take It: Self-enroll at http://onpoint.ou.edu. Login and click on the “Library” tab at the top of the page and choose Standards of Conduct from the list of courses. This course is not automatically assigned at this time.

COVID-19 Compliance Training

Who Needs It:  The Fall 2020 COVID-19 Compliance Training is required for all HSC employees. It has been developed to ensure all University community members have a good understanding of the basic facts of COVID-19 and are familiar with the University COVID-19 policies and procedures implemented in response to the pandemic.

How to Take It: When it's time for you to take this training, you will receive an email from the OnPoint Learning Management System which includes instructions and a link to the short, 15-minute online training. No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]". You may also log in directly to the OnPoint LMS and click on "Take Required Training."


Required for HSC Employees in Certain Roles

Environmental Health and Safety

Who Needs It:

Payroll coordinators will assign the once-yearly safety training below to employees based on job duties and work environment. Training assignments are submitted through the PeopleSoft ePAF system. Contact Payroll and Employee Services about how to assign the safety training. Contact the Environmental Health & Safety Office about training content or requirements.

When to Take It:

This training is required once a year. When it's time for you to take one of the online courses, you will receive an email from the OnPoint Learning Management System (LMS) which includes instructions and a link to access the online training. You may also log in directly to the OnPoint LMS and click on "Take Required Training." No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]".

  • Bloodborne Pathogens: Job duties include the reasonable anticipation of exposure to human blood, tissue or cell lines.
  • Tuberculosis: Job duties include patient care, working in a patient care setting or participation in the TB Skin Testing Program. 
  • Laboratory Safety: Job duties include the work or the supervision of work in a laboratory setting. 
  • DOT Shipping*: Job duties include the shipment of biological materials.
  • First Responder:  Police, Fire, Facilities Management, some Site Support and others as determined
  • Biosafety Training:  Employees working with all basic and clinical research activities involving recombinant and synthetic nucleic acid molecule, gene transfers, microorganisms, viruses and biological toxins.  This includes anyone that is working in a laboratory where these activities take place.

*DOT Shipping training is required every three years

Payroll Coordinator Training

All HSC Payroll Coordinators are required to complete an online training through OnPoint Learning Management System (LMS). When it's time for you to take this training, you will receive an email from the OnPoint Learning Management System which includes instructions and a link to access the online training. No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]". You may also log in directly to the OnPoint LMS and click on "Required Training."

Family Educational Rights and Privacy Act (FERPA)

Who Needs It: FERPA training is recommended for all employees whose job duties require that they regularly handle or review education records. Education records are defined as any student record that is maintained by the university. FERPA training should be completed within the first 30 days of employment or before an employee can be given access to any student record systems including Banner and Cognos. This training should be successfully completed every 24 months after the initial FERPA training.

How To Take It: When it's time for you to take this training, you will receive an email from the OnPoint Learning Management System which includes instructions and a link to this 30-minute online training. No action is required until you receive the email from OnPoint. The From address on the email will be "Learning Management System Administrator [noreply@sumtotalsystems.com]". You may also log in directly to the OnPoint LMS and click on "Take Required Training."

Red Flag Compliance and Awareness

The University of Oklahoma complies with federal Red Flag regulations. The following links increase awareness of risks to individuals and describe OU's responses to any Red Flag issue.

University of Oklahoma, Police Department and Identity Theft:

University of Oklahoma, Information Technology
and Identity Theft:

University of Oklahoma, Information Technology and
Pay Card Industry (PCI) Compliance:

Federal regulators of financial institutions and the Federal Trade Commission, 72 Fed. Reg. 63717 (November 9, 2007) published Red Flag regulations which require each financial institution or creditor that offers or maintains one or more covered accounts to develop and implement a "written Identify Theft prevention program" designed to detect, prevent and mitigate identify theft in connection with the opening of a covered account or any existing covered account.

Campus Security Authority Training

Who Needs It:
A Campus Security Authority is an official of an institution who has significant responsibility for student and campus activities, including, but not limited to, campus police and campus security, individuals responsible for monitoring entrances into institutional buildings and/or property, individuals or organizations specified as a place where students and employees should report criminal offenses, student housing, student discipline, and campus judicial proceedings." For example, a dean of students who oversees student housing, a student center, or student extra-curricular activities, has significant responsibility for student and campus activities. Similarly, a director of athletics, a team coach, and a faculty advisor to a student group also have significant responsibility for student and campus activities. A single teaching faculty member is unlikely to have significant responsibility for student and campus activities, except when serving as an advisor to a student group or traveling on a university-sponsored overnight trip with students. A physician in a campus health center or a professional counselor in a counseling center whose only responsibility is to provide care to students is unlikely to have significant responsibility for student and campus activities. Clerical staff are unlikely to have significant responsibility for student and campus activities.

When to Take It:
Training is required once a year. When it's time for you to take the courses, you will receive an email from the OnPoint Learning Management System (LMS) which includes instructions and a link to access the online training. You may also log in directly to the OnPoint LMS and click on "Take Required Training." No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]".  Employees who need this training, should have it designated by their departmental payroll coordinator in PeopleSoft.

Need Assistance?

If you have a disability requiring an accommodation for any of this training, please contact Human Resources.  Certain departments may qualify for in-person training, subject to approval of the Office of Compliance. For more information, contact the Office of Compliance.

Technical Help

For assistance with training access, please contact...

  • OU Norman IT: (405) 325-4357
  • OUHSC IT: (405) 271-2203
  • OU Tulsa IT: (918) 660-3550