Holidays, Time Off, & Leave

2019 - 2020 Holiday Schedule

Independence Day 2019 – July 4, 2019
Labor Day 2019 – September 2, 2019
Thanksgiving 2019– November 28, 29, 2019
Winter Break 2019 – December 24, 25, 26*, 27*, 30, 31, 2019 and January 1, 2020
Martin Luther King, Jr. Day 2020– January 20, 2020
Memorial Day 2020 – May 25, 2020

*Thursday, December 26, 2019, and Friday, December 27, 2019, are not paid holidays. These days must be charged against compensatory time (for hourly employees only), paid leave if available, or as leave without pay.  

2020 - 2021 Holiday Schedule

Independence Day 2020 – July 3, 2020
Labor Day 2020 – September 7, 2020
Thanksgiving 2020– November 26, 27, 2020
Winter Break 2020 – December 24, 25, 28*, 29*, 30, 31, 2020 and January 1, 2021
Martin Luther King, Jr. Day 2021– January 18, 2021
Memorial Day 2021 – May 31, 2021

*Monday, December 28, 2020, and Tuesday, December 29, 2020, are not paid holidays. These days must be charged against compensatory time (for hourly employees only), paid leave if available, or as leave without pay.  

Description of Closure

University offices will be officially closed on these holidays except where continuous operations must be sustained to avoid conflicts with patient care, teaching schedules, and service-related functions. This schedule may be altered for 24/7 service and some clinics. Please check with your department. The Tulsa campus may publish its own holiday calendar.

Employees who are required to work on published holidays will be provided alternative time to be taken on a date to be scheduled between supervisors and affected employees. 

Eligibility for Paid Holidays

Employees are eligible for holiday pay if they at least .50 FTE and are in Pay Status on either the day before or the day after a holiday specified in the current year’s holiday schedule in the above section(s).

Students and other temporary employees are not eligible for paid holidays. 


What is Pay Status? HR is now providing clarification about the meaning of the term “Pay Status”. Starting January 3, 2020, employees must be in Pay Status for a full shift to be eligible for the paid holiday. Pay Status can be a combination of the employee’s worked time and PTO. As shown in the example below, the Pay Status requirement is prorated based on an employee’s Full Time Equivalency (FTE). If an employee does not have PTO, the employee can be in Pay Status by working their full shift.

For example, if the employee is full-time (1.0 FTE), they must have a full 8 hours in Pay Status on the day before OR the day after the holiday. This requirement can be met with a combination of worked time and PTO. If an employee is part-time (.50 FTE), they must have a full 4 hours in Pay Status.

Ineligible for Holiday Pay: If this Pay Status requirement is not met for paid holidays after January 3, 2020, then the
employee is not eligible for holiday pay and it must be removed from their timesheet.
-  OUHSC: To remove holiday pay, Payroll Coordinators should complete the required form and submit it to Payroll. Contact Payroll with questions at or (405)271-2055.

Norman: To remove holiday pay in Workforce, Supervisors or Department Time Approvers must change the Holiday hours to 0.00 hours and add a row for 8.00 hours of Leave Without Pay for each day. Contact Payroll if you have questions at (405)325-2961.

Holiday Policy Section 3.10.2

Paid Time Off

Description: Benefits eligible employees earn Paid Time Off (PTO) through a leave accrual program as part of the comprehensive benefits package provided at OU. PTO is a combined leave bank of time for all approved time off, including vacation, personal time, bereavement, personal illness, and illness of a family member. 

Employees Who Earn PTO: Paid leave benefits are available to staff and 12-month faculty who hold benefits eligible appointments. Leave for medical residents and post-doctoral fellows at HSC and 9-month faculty is described on the HSC Programs link under Leave Accrual Rates below. Students and temporary employees are not eligible for paid time off.

Maximum Accrual: Paid leave time can be accrued up to the maximum allowance described on the links under Leave Accrual Rates below. Time accrued beyond the maximum allowance will be deposited in an Extended Sick Leave (ESL) account. 

Policy: Paid Time Off, Staff Handbook 3.10.1

Leave Accrual Rates

Other Leave and Work Absences

In addition to Paid Time Off, employees may also be eligible for other types of leave as described below.